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Protected: 翻译项目管理 → File Management

🔗 原文链接： https://nicklambson.com/course/tran...

⏰ 剪存时间：2023-07-02 22:20:49 (UTC+8)

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The Projects Folder

A company usually has a folder system set up on their server to hold projects. Project names can be assigned a variety of ways, but one common way is to use this pattern: YYMM### , where YY is the last two digits of the year, MM is the month, and ### represents the number of the project. This number is assigned dynamically from 1 to 999 for each project throughout the month. For example​

1906001 is the first project of the month. 1906078 is the 78 th project of the month. 1906587 is the 587 th project of the month.​

A company might set up a folder for each month for archive purposes, then have a folder for each project number inside. For example:​

•
1901​
◦
001​
◦
002​
◦
003​
◦
004​

•
1902​
◦
001​
◦
002​
◦
003​
◦
004​

•
1903​
◦
001​
◦
002​
◦
003​
◦
004​

•
1904​
◦
001​
◦
002​
◦
003​
◦
004​

This allows the IT manager to backup and archive sets of projects in an easy way. They can grab all the projects for one month and archive them in a single group.​

Some companies will have a separate folder for quotes with a different naming convention and file structure. I don’t recommend doing this. A quote can turn into a project, then you will have two separate folders for the same project: one for the quote, one for the project. Just assign a project number to each quote. If it becomes a project, great! It will retain the same project number. If not, that’s ok, it will just remain there.​

The Project Folder

Your folder structure should allow to you keep all the assets of the project organized in such a way that:​

•
You intuitively know where to find everything​

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You can look back to the project folder and understand what process was used​

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You can understand who sent what and when​

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You can see what changed between each step of the project​

A good idea is to have a folder structure that is based on the actual processes that may happen in a project. Consider this example:​

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0-Admin​

•
1-Preparation​

•
2-Production​

•
3-Deliveries​

This structure allows for a different sub-folder for each relevant part of the process.​

First, let’s take a look at the Admin folder. Admin is where quotes, pricing structures, records of client conversations etc. are stored.​

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0-Admin​
◦
A-Schedules​
◦
B-Misc​
◦
C-Invoices​
◦
D-Emails​

Next, let’s take a look at the Preparation folder. Preparation is where the files from the client are prepared by the localization engineer. Source files, prepped files, and word counts go here.​

•
1-Preparation​
◦
A-Source_Files​